Convention and special events planner

Work setting

• Catering firm

Responsibilities

Tasks

• Administer revenues and expenditures
• Assist in preparing financial reports
• Promote conference and meeting services or special events
• Inspect and select sites
• Recruit, hire and supervise staff and/or volunteers
• Prepare, present and manage budgets
• Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
• Arrange for production or purchase of promotional products
• Arrange for shipping, receiving and storage
• Assist in site selection and attend to related details
• Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
• Research and design special events programs
• Plan for VIP arrangements
• Manage Event Logistics
• Negotiate with suppliers for the provision of materials and supplies
• Co-ordinate the work of camera operators and other technical staff
• Co-ordinate special events

Experience and specialization

Area of work experience

• Special events

Additional information

Work conditions and physical capabilities

• Attention to detail
• Work under pressure
• Tight deadlines
• Fast-paced environment

Personal suitability

• Client focus
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Team player
• Time management
• Resourcefulness
• Ability to multitask